Vendor Registration Form

Policy Brief & Purpose

ADNH vendor Conflict of Interest Policy refers to any case where a supplier’s / contractor’s personal interest might contradict the interest of ADNH in their dealing. This is an unwanted circumstance as it may have heavy implications on the vendor’s judgement and obligations to the company, and by extension to the realization of its goals.

This policy will outline the rules regarding conflict of interest and the responsibilities of supplier’s / contractor’s and ADNH in resolving any such discrepancies.

Scope

This company conflict of interest policy applies to all prospective or current employees of the company, as well as independent contractors and persons acting on behalf of the company.

Policy Elements

The relationship of ADNH with its suppliers / contractors should be based on mutual trust. As the company is committed to preserve the interests of both parties in our dealings, we expect suppliers / contractors to act only towards our own fundamental interests.

Conflict of interest may occur whenever a supplier’s / contractor’s interest in a particular subject may lead them to actions, activities or relationships that undermine the company and may place it to disadvantage.

What is a Conflict of Interest?

This situation may take many different forms that include, but are not limited to, conflict of interest examples:

• Supplier’s / Contractor’s ability to use their position with the company to their personal advantage
• Supplier / contractor engaging in activities that will bring direct or indirect profit to a competitor
• Supplier / contractor using connections obtained through the company for their own private purposes
• Supplier / contractor misusing company equipment / means or any resource to support or win another external business
• Supplier / contractor acting in ways that may compromise the company’s legality (e.g. giving bribes to employees / officials or bribing representatives of legal authorities)

The possibility that a conflict of interest may occur can be addressed and resolved before any actual damage is done. Therefore, when a Supplier / contractor understands or suspects that a conflict of interest exists, they should bring this matter to the attention of management so that corrective actions may be taken. Managers shall also keep an eye on potential conflict of interests of their subordinates. All Suppliers / contractors are advised to refrain from letting personal and/or financial interests and external activities come into opposition with ADNH’s fundamental interests.

Note: The same principles apply to the company in regards to its employees.

Disciplinary Consequences:

In cases when a conflict of interest is deliberately concealed or when a solution cannot be found, disciplinary action may be invoked up to and including termination.

CONFLICT OF INTEREST & CONFIDENTIALITY DECLARATION FORM

All Suppliers / contractors interested in conducting business with ADNH must complete and return the Vendor Conflict of Interest Disclosure Form in order to be eligible to be awarded a deal / contract. Please note that all vendors are subject to comply with ADNH’s conflict interest policies as stated within the certification section below. If a Supplier / contractor has a relationship with an ADNH employee or an immediate family member of an ADNH official, the Supplier / contractor shall disclose the information required below.

CONFIRMATION:

I / We hereby confirm that to my knowledge, there is no conflict of interest involving our company named below:

1. No ADNH official or employee or ADNH employee’s immediate family member has an ownership interest in our company or is deriving personal financial gain from this contract.
2. No ADNH official or employee’s immediate family member has an ownership interest in our company or is deriving personal financial gain from this contract.
3. No ADNH official or employee is contemporaneously employed or prospectively to be employed with OUR Co.
4. I / We hereby declares we have not and will not provide gifts or hospitality of any dollar value or any other gratuities to any ADNH official or employee to obtain or maintain a contract.